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| Citrix GoToMeeting | Webex MeetMeNow |
| Flat monthly subscription | Annual subscription (pre-paid) |
| $49 per month or $468 annual(pre-paid) | $468 per year |
| Single license for unlimited meetings with up to 15 participants | Single license for unlimited meetings with up to 10 participants |
| Windows | Windows |
| from Windows 95, 400 MHz processor with 256 MB RAM | Windows 98, NT 4.0 SP6, 2000, XP (Home and Pro), 2003 |
| Browser: Internet Explorer 5.0+, Netscape 6.0+, Mozilla 1.0 or higher | Browser: Internet Explorer 5.x and 6.x, Mozilla 1.6, Netscape 4.7 / 7, Firefox 1.0 |
| Mac | |
| Mac OS X 10.3.9 or higher | |
| 128-bit SSL encryption | 128-bit SSL encryption |
| 128-bit AES/ Blowfish encryption | 128-bit AES/ Blowfish encryption |
| Integrated VoIP for free or | |
| telephone conferencing service | Integrated telephone conferencing requires US telephone number |
| (with local telephone number option incurring additional costs) | (with local telephone number – incurring additional costs) |
| Easy Install | Easy Install |
| 1. Register account | 1. Register account |
| 2. Install software (4.4 MB) | 2. Install software (11 MB) |
| lack of differentiation between am and pm makes it difficult to specify time | |
| Schedule meetings | Schedule meetings |
| Schedule recurring meetings | Schedule recurring meetings |
| One-click meetings (ad-hoc meetings) | One-click meetings (ad-hoc meetings) |
| Meeting calendar | Meeting calendar |
| Invite participants after meeting has started | Invite participants after meeting has started |
| Expel an attendee from the meeting | Expel an attendee from the meeting |
| Transfer mouse and keyboard control | Transfer mouse and keyboard control |
| Access to desktop | Access to desktop |
| Access to selected applications | |
| Clean screen (hide task bar etc.) | |
| Instantly change presenters | Instantly change presenters |
| Annotation and drawing tools | Annotation and drawing tools |
| Chat | Chat |
| Full screen/partial screen mode | |
| Instant Messaging | |
| Webcam Video | |
| Audio Conference Call Control | Audio Conference Call Control |
| Mute participants | Mute participants |
| Participant reporting | |
| Meeting recording | |
| Inactivity time-outs | |
| Outlook | Outlook |
| Lotus Notes | Lotus Notes |
Organizer Role Overview Organizers have accounts with GoToMeeting that enable them to schedule and conduct meetings. An organizer must be present at the start of any meeting as the meeting host. Organizers need to first create their accounts and download the GoToMeeting software on their computers before they can schedule or conduct meetings. Organizers are responsible for creating scheduled meetings or starting impromptu meetings. Organizers invite attendees and may do so via phone, email or instant message. GoToMeeting meetings can be started from the GoToMeeting system tray icon, the GoToMeeting Web site, the GoToMeeting Outlook bar or the GoToMeeting Messenger button. Once a meeting starts, the organizer becomes the meeting presenter. During the meeting, the organizer may pass the role of presenter to other attendees or promote an attendee to co- organizer.
A free Trial of GoToMeeting can be found here
More reviews can be found here
Only the meeting organizer needs to download the free trial at GoToMeeting Free Version
Prior to Meeting Start If you plan to share your entire desktop, turn off any instant-messaging applications,
notification software or other programs that may interrupt or distract from the meeting. Turn off any streaming media applications that may take up bandwidth and resource-
intensive applications that may be taxing processor ability. Set the desktop display to a neutral background and adjust display settings to a mid-range
resolution (e.g., 1024×768 )
to improve the display for attendees with lesser settings. This is
also the optimal setting for recording a meeting. Clean up your desktop before a meeting. Eliminate wallpaper and icons that may distract
your attendees. Have the documents you wish to share ready to be accessed in one or two clicks. Run a trial meeting with a friend to anticipate questions and to familiarize yourself with the
format of your online presentation.
Managing the Meeting Arrive a few minutes early to greet the attendees as they arrive and start the meeting on
time. It also helps to have a welcome presentation running during this time. Your presence
in these opening minutes can help establish the tone and direction of the meeting. Create a welcome message under the Meetings tab of the organizers preferences to greet
your attendees as they arrive at the meeting. Provide an agenda at the start of the meeting, including estimated duration, and stick to it. Inform attendees what the purpose/goal of the meeting is, what to expect and when and
how to ask questions and participate in the meeting. Provide information on how to use equipment or services and how to get assistance if
needed. Nominate a co-organizer to monitor and respond to the chat log when someone is
presenting. Encourage participation by using open questions such as “What would you suggest?” and
“How do you feel about…?” End the meeting clearly. Make sure all the attendees know that the meeting is formally over
and stay on the line to address any last questions.
Managing the Conference Call Call in to the meeting from a location where there is little background noise. Consider globally muting participants at the start of the meeting to avoid noise issues. Turn
off system prompts and sounds for when attendees join or leave a meeting. Avoid using cellular and cordless phones because of static and use the phone handset or a
headset instead of speakerphones because of background noise, tunnel effect and sentence
clipping. Turn off your call waiting. The beep of a new call on another line is heard by everyone on
the teleconference. Avoid putting your phone on hold during a teleconference. Your hold music will play into the
conference call, and make it impossible for the other attendees to continue the meeting. Introduce yourself when you begin speaking and ask other attendees to also identify
themselves before speaking. Not everyone in the meeting may know everyone else’s voice. If you find you are having a sound quality issue, hang up and dial back in. Sometimes these
problems clear themselves up when the bad connection is terminated.
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