Only the meeting organizer needs to download the free trial at GoToMeeting Free Version

Prior to Meeting Start If you plan to share your entire desktop, turn off any instant-messaging applications,
notification software or other programs that may interrupt or distract from the meeting. Turn off any streaming media applications that may take up bandwidth and resource-
intensive applications that may be taxing processor ability. Set the desktop display to a neutral background and adjust display settings to a mid-range
resolution (e.g., 1024×768 )
to improve the display for attendees with lesser settings. This is
also the optimal setting for recording a meeting. Clean up your desktop before a meeting. Eliminate wallpaper and icons that may distract
your attendees. Have the documents you wish to share ready to be accessed in one or two clicks. Run a trial meeting with a friend to anticipate questions and to familiarize yourself with the
format of your online presentation.

Managing the Meeting Arrive a few minutes early to greet the attendees as they arrive and start the meeting on
time. It also helps to have a welcome presentation running during this time. Your presence
in these opening minutes can help establish the tone and direction of the meeting. Create a welcome message under the Meetings tab of the organizers preferences to greet
your attendees as they arrive at the meeting. Provide an agenda at the start of the meeting, including estimated duration, and stick to it. Inform attendees what the purpose/goal of the meeting is, what to expect and when and
how to ask questions and participate in the meeting. Provide information on how to use equipment or services and how to get assistance if
needed. Nominate a co-organizer to monitor and respond to the chat log when someone is
presenting. Encourage participation by using open questions such as “What would you suggest?” and
“How do you feel about…?” End the meeting clearly. Make sure all the attendees know that the meeting is formally over
and stay on the line to address any last questions.

Managing the Conference Call Call in to the meeting from a location where there is little background noise. Consider globally muting participants at the start of the meeting to avoid noise issues. Turn
off system prompts and sounds for when attendees join or leave a meeting. Avoid using cellular and cordless phones because of static and use the phone handset or a
headset instead of speakerphones because of background noise, tunnel effect and sentence
clipping. Turn off your call waiting. The beep of a new call on another line is heard by everyone on
the teleconference. Avoid putting your phone on hold during a teleconference. Your hold music will play into the
conference call, and make it impossible for the other attendees to continue the meeting. Introduce yourself when you begin speaking and ask other attendees to also identify
themselves before speaking. Not everyone in the meeting may know everyone else’s voice. If you find you are having a sound quality issue, hang up and dial back in. Sometimes these
problems clear themselves up when the bad connection is terminated.